6 Unwritten Rules You Should Know About Hotdesking

Starting hotdesking can be a rewarding experience, offering flexibility and a dynamic work environment. However, like all working spaces, hotdesking comes with its own culture. With that in mind, it brings us to our first unwritten rule.

1. Don't claim a specific desk as "yours”

There are no assigned desks, and workspaces are chosen on a first-come, first-served basis. For a better selection of available workspaces, arrive earlier to secure a space that suits your needs and work-style.

Building a routine is also helpful so you know what seats are available at the time you arrive. This also maintains consistency in a flexible workspace.

2. Keep your workspace organised

Avoid encroaching on neighbouring work areas, and respect the boundaries of shared desks and common areas. With hotdesking, less is more. Keep your belongings to a minimum to make it easy for you to set up and pack away every day.

Be willing to adjust your desk setup if needed. If someone else needs to use the space, make it easy for them to transition by packing up your belongings.

3. Be mindful of noise levels

Keep in mind that most people choose to hotdesk so they have a conducive environment to work in. Be considerate of others and keep conversations at an appropriate volume. Refrain from taking calls or listening to music on speaker.

Tip: Invest in a good pair of headphones with a mic if you will be taking calls often or get easily distracted by outside noises.

4. Adapt to shared resources

Resources such as printers, charging stations and office supplies are available for everyone to use in a coworking space. Be considerate when using these resources.

Do not monopolise the charging stations and be willing to share if someone else needs to charge their devices. Office supplies should also be returned to its original location to make it easier for others.

5. Meeting room etiquette

Reserve meeting rooms only when necessary, and be conscious of others who may need access to these shared spaces. Make sure to check if the room is available before using it. Start and finish meetings on time, and be mindful of noise levels in the vicinity of meeting rooms.

6. Leave your area like how you found it

Leave shared workspaces clean and organised before you leave. Clear away personal items and wipe down surfaces to maintain a welcoming environment for the next user.

The same goes for communal areas, such as kitchens and break rooms. Wash and put away dishes, dispose of trash properly, and maintain cleanliness in shared spaces.

Hotdesking offers a flexible and dynamic work environment that can enhance your professional experience. By not being tied to a fixed desk, you have the opportunity to choose different workspaces based on your tasks and preferences, fostering creativity and adaptability. The absence of a dedicated desk also promotes a streamlined and clutter-free workspace, promoting organisation and efficiency. Additionally, the mobility inherent in hotdesking allows for a more varied and engaging workday, contributing to increased productivity and a sense of autonomy in managing your professional responsibilities

By following these unwritten rules, you too can contribute to a positive and collaborative hotdesking culture, creating a work environment where everyone can thrive and make the most of the shared workspace.

If you’re comfortable with adhering to the rules mentioned above, maybe you’re suited to try out hotdesking! Workcentral’s hotdesk package offers the benefits of diverse workstations, from quiet corners for focused tasks to vibrant communal areas for collaborative projects. Join our community of professionals who appreciate the agility and adaptability that hotdesking provides, and elevate your work experience with Workcentral's innovative and thoughtfully designed workspace solutions.

​​Choosing Budget-Friendly Event Spaces in Singapore

When it comes to event planning on a budget, finding the perfect venue that aligns with your financial constraints without compromising on quality is key. In this guide, we'll walk you through essential considerations when booking budget-friendly event spaces in Singapore.

Define Your Budget:

• Before you begin your search, clearly define your budget. With the rising cost of living, inflation, increase in GST and more– We have become more mindful of where we put our money. Knowing your financial limitations will help you narrow down options and focus on venues that align with your affordability.

Location Matters:

• Consider the location carefully. Opt for venues that are easily accessible, well-connected, and situated in areas that complement the nature of your event. Look for venues near MRT stations or bus interchanges for the utmost convenience for attendees who travel mainly via public transportation.

Capacity and Space Flexibility:

• Assess the capacity of the venue in relation to your guest list. Look for spaces that offer flexibility, allowing you to adapt the layout according to your event's needs. This ensures you're not paying for unnecessary space.

In-House Services and Amenities:

• Some budget-friendly venues offer in-house services such as catering and audiovisual equipment. Choosing a venue that provides these services can be cost-effective and streamline the planning process.

Hidden Costs and Fine Print:

• Scrutinise the contract and inquire about any potential hidden costs. Be aware of additional fees for services, overtime charges, or security deposits. Understanding the fine print prevents unexpected financial surprises.

Venue Reputation and Reviews:

• Research the reputation of the venue by checking online reviews and testimonials. Feedback from previous event space users can offer valuable insights into the venue's service quality, reliability, and overall suitability for your event.

Time and Date Flexibility:

• Flexibility in your event date and time can open up more budget-friendly options. Venues may offer discounts for weekdays or during off-peak seasons. Be open to adjusting your schedule to secure a more affordable rate.

Tech and Connectivity:

• Ensure that the venue is equipped with essential technology and a reliable internet connection, especially if your event involves presentations or live streaming. Confirming these details in advance avoids the need to incur any last-minute expenses.

Insurance and Permits:

• Check whether the venue requires additional permits or insurance coverage. Understanding these requirements ensures compliance with regulations and prevents unforeseen costs associated with legal obligations.

Visit the Venue:

• Schedule a visit to the shortlisted venues. This allows you to experience the space firsthand, assess its condition, and confirm that it meets your event's needs. Negotiate directly with the venue manager during your visit to explore potential discounts.

Booking a budget-friendly event space in Singapore requires careful consideration and strategic planning. By defining your budget, prioritising essential features, and being vigilant about potential hidden costs, you can host a successful event without compromising your financial goals.

That’s why you should choose Workcentral to host your event. When it comes to versatility, convenience, excellent service, and accommodation, Workcentral stands out as the prime choice for your next gathering.

Versatile Spaces:

• One of the key factors that set Workcentral apart is its array of versatile spaces. Whether you're hosting a corporate meeting, a creative workshop, or a celebratory event, Workcentral provides diverse settings that can be tailored to suit your needs. From intimate meeting rooms to spacious event halls, the versatility of the spaces ensures that your event is held in an environment perfectly suited to its purpose.

Convenient Location:

• Located in the heart of Singapore, Workcentral offers unparalleled convenience for both organisers and attendees. Situated in the bustling Dhoby Ghaut area, accessibility is maximised, making it easy for guests to reach the venue via various modes of transportation. The central location adds a touch of vibrancy to your event, enhancing the overall experience for everyone involved.

Excellent Service:

• Workcentral takes pride in delivering top-notch service to ensure that every aspect of your event runs seamlessly. The dedicated staff is committed to providing assistance from the planning stages to the execution of your event. Whether you require technical support, catering services, or assistance with setup, the Workcentral team is there to make your event stress-free and successful.

Accommodating Atmosphere:

• Flexibility is a hallmark of Workcentral's approach to event hosting. The venue is designed to accommodate a wide range of event styles and sizes. Whether you're organising a small business meeting or a grand celebration, Workcentral can adapt its spaces to meet your specific requirements. This accommodating atmosphere ensures that your vision for the event is brought to life with precision and flair.

If this article has piqued your interest, do check out our events page for more information regarding the spaces and rates that we offer here at Workcentral! We look forward to hosting your events!

Choosing your workspace based on the size of your team

Does your bedroom also double as your workspace? Do you find yourself feeling restless or distracted when working from home? A change of environment will greatly boost your productivity and improve your mental health. Whether you’re a company that works remotely or a freelancer, there are various workspace packages tailored to your needs.

If you’re looking for your own personal space:

 1. Individuals

Individuals such as freelancers or remote workers, can check out the booth package. Enjoy your very own workspace with a dedicated desk, lockable storage and access to communal zones including meeting rooms. 

Pros:

• Clear Work-Life Separation: A dedicated workspace helps establish a boundary between work and personal life, promoting a healthier work-life balance.

• Personalised Inspirations: Decorate your workspace with items that motivate and inspire you, creating a positive and uplifting atmosphere.

Having your own personal workspace offers a range of benefits that cater to individual work preferences and needs, ultimately contributing to a more positive and productive work experience.

2. Small Teams

Teams of 4 or less can check out the dedicated desk package. With an inspiring work atmosphere, ideas are able to flow more naturally as team members can build on each other’s contributions in real time. 

Pros:

• Immediate Decision Feedback: In-person meetings enable quicker decision-making processes as feedback and inputs are received instantly.

• Personal Connection: Face-to-face interactions help build personal connections among team members, fostering a sense of camaraderie and trust.

While online collaboration offers its own set of advantages, face-to-face teamwork can enhance certain aspects of communication, collaboration, and team dynamics. Depending on the nature of the tasks and the preferences of the team, a combination of both face-to-face and online collaboration may be the most effective approach.

3. Larger Teams

Teams of up to 14 can check out the suite package. Private office suites are available and custom to the size of your team. Lockable storage, access to meeting rooms and HD TV’s for presentations are also provided.

Pros:

• Team Bonding: Social interactions outside of work tasks, such as casual conversations and team-building activities, are more natural and effective in person.

• Team Spirit: Shared experiences and traditions can be celebrated more authentically when the team is physically present.

Offline workspaces can be customised to meet the specific needs of the team, reduce dependence on screens therefore minimising screen fatigue, and allows for more personalised guidance, feedback, and mentorship.

However, deciding on the right workspace also depends on the nature of the tasks and the preferences of the team. If you or your team members prefer having flexibility with your space or have a less rigid schedule, hotdesk package is also an option!

Hot-desking allows you to choose a workspace that suits your needs on a given day. This flexibility accommodates different work styles and preferences. At Workcentral, you have access to all communal zones with 4 distinct workzones to choose from. You may also book meeting rooms with HD TV’s and whiteboards for private team meetings, presentations or brainstorming sessions.

Pros:

• Reduced Monotony: Employees can avoid the monotony of a fixed workspace, potentially boosting creativity and engagement.

• Networking Opportunities: Hot-desking can create opportunities for employees to network with other hot-deskers for potential collaborations.

 Whether you prioritise comfort and security or community and networking, there’s something for everyone here at Workcentral. Find your perfect workspace with us.