Starting hotdesking can be a rewarding experience, offering flexibility and a dynamic work environment. However, like all working spaces, hotdesking comes with its own culture. With that in mind, it brings us to our first unwritten rule.
1. Don't claim a specific desk as "yours”
There are no assigned desks, and workspaces are chosen on a first-come, first-served basis. For a better selection of available workspaces, arrive earlier to secure a space that suits your needs and work-style.
Building a routine is also helpful so you know what seats are available at the time you arrive. This also maintains consistency in a flexible workspace.
2. Keep your workspace organised
Avoid encroaching on neighbouring work areas, and respect the boundaries of shared desks and common areas. With hotdesking, less is more. Keep your belongings to a minimum to make it easy for you to set up and pack away every day.
Be willing to adjust your desk setup if needed. If someone else needs to use the space, make it easy for them to transition by packing up your belongings.
3. Be mindful of noise levels
Keep in mind that most people choose to hotdesk so they have a conducive environment to work in. Be considerate of others and keep conversations at an appropriate volume. Refrain from taking calls or listening to music on speaker.
Tip: Invest in a good pair of headphones with a mic if you will be taking calls often or get easily distracted by outside noises.
4. Adapt to shared resources
Resources such as printers, charging stations and office supplies are available for everyone to use in a coworking space. Be considerate when using these resources.
Do not monopolise the charging stations and be willing to share if someone else needs to charge their devices. Office supplies should also be returned to its original location to make it easier for others.
5. Meeting room etiquette
Reserve meeting rooms only when necessary, and be conscious of others who may need access to these shared spaces. Make sure to check if the room is available before using it. Start and finish meetings on time, and be mindful of noise levels in the vicinity of meeting rooms.
6. Leave your area like how you found it
Leave shared workspaces clean and organised before you leave. Clear away personal items and wipe down surfaces to maintain a welcoming environment for the next user.
The same goes for communal areas, such as kitchens and break rooms. Wash and put away dishes, dispose of trash properly, and maintain cleanliness in shared spaces.
Hotdesking offers a flexible and dynamic work environment that can enhance your professional experience. By not being tied to a fixed desk, you have the opportunity to choose different workspaces based on your tasks and preferences, fostering creativity and adaptability. The absence of a dedicated desk also promotes a streamlined and clutter-free workspace, promoting organisation and efficiency. Additionally, the mobility inherent in hotdesking allows for a more varied and engaging workday, contributing to increased productivity and a sense of autonomy in managing your professional responsibilities
By following these unwritten rules, you too can contribute to a positive and collaborative hotdesking culture, creating a work environment where everyone can thrive and make the most of the shared workspace.
If you’re comfortable with adhering to the rules mentioned above, maybe you’re suited to try out hotdesking! Workcentral’s hotdesk package offers the benefits of diverse workstations, from quiet corners for focused tasks to vibrant communal areas for collaborative projects. Join our community of professionals who appreciate the agility and adaptability that hotdesking provides, and elevate your work experience with Workcentral's innovative and thoughtfully designed workspace solutions.